1. Discuss the Information Systems Development Plan- Purpose, Scope and Objectives. Give your opinion and reflections.
The information system has only one main purpose, to manage the organization flawlessly. Thus, it follows that the system must also gain the ability to record and summarize data of the different departments in the organization, relating one record to the other to complete a report. It also limits the stocks, to avoid over and under of stocks. It also allows the purchasing department to market to its full extent, without worrying if they still have enough to accommodate different numbers of request.
Each department also is required to fill the data needed so the system can function thoroughly, without the accompaniment of one department the system cannot finish its job. The IS also checks the work of each department, to maintain the balance between different department. It is also necessary that each department understand the flow of the system, with regards to this the latter must have the simple knowledge of the basics of the information systems to avoid ignorance towards the system, because the result of this is that the system will not be use.
The system though cannot control the user wither they input the necessary data or not, or even the usage of the system. The system will also be the one to blame if the organization works slowly, because of the reasons that the IS doesn’t have the complete data of each department which each department should have inputted. This is just the issues regarding if the people using the system has no idea of the importance of the system for the new way of managing the organization.
The objective of the Information System which is the SAPI in company Y, it includes the assurance of giving benefits to both the company and the people that has made up the organization. In terms of the benefits on the company, the objective of the Information System is to lend a company not just an appropriate solution for their daily transaction but also a solution that has longer life span and that can even be permanent. It will then only mater in the maintenance of the systems. In terms of the people that has made up the organization, the objective of the IS towards them is to build a user-friendly program as much as possible. A type of program that will assure the company that their workers would directly prefer using the Information System program whether it is on accounting department, warehouse management or any other operations that the organization is working on than to use the past manual transactions that not will only takes a lot of time but also result in less percentage of assurance in the accuracy. Its objective will definitely lead the Company Y to a success in their organic chemical industry for it will give the company what they all need.
2. The Relationship of the Information System and the Organization
The relationship of Information System in an Organization is very crucial in every business transactions. It enables a business organization to store records in their daily operations and retrieve it any time the organization wants it or need it. An organization can even update their different types of data that is stored in its database and segregate it for better understanding and much precise information on what a certain member of the organization is trying to access. Without an Information System in an organization like in company Y, it is very difficult to satisfy the growing demands of its customers or consumers for manual solutions do not really solve the huge need in fast and reliable operations.
The Information System or IS plays a very big role in the organization of company Y which deals with a very complicated job where their organic chemical manufacturing business is awesomely vast and because of the vastness of the company’s records in their different business transactions, the company Y was able to come up with an Information System as the solution of their problems. The capabilities and amazing features of the Information system used in company Y makes the organization and its Information System built a useful relation in terms of storage, retrieval, accuracy and others. It greatly affected the rules and day to day transactions of a huge organic chemical organization in terms of keeping records and accounting issues. Though one problem is being discussed between the American Parent Company and Company Y in what will be the best kind of Information System to use in the organization, what is important is that whatever Information System that the majority will choose, an Information System will always be useful in the business that the company Y is running. It will only depend on the compatibility or the appropriateness of the Information System in the overall operations done in company Y. In some cases, even though an Information System has all the features needed in the organization for its day to day operations, the relationship towards user to use the program will also greatly affect the outcome of the thought solution of the organization. The organization must find a way that the program installed in the Information System is user-friendly as much possible to establish a good interaction and a good output.
All in all, the relationship must be good between the information system and the organization of the company Y. All users or all the workers in the organization that will be included in the scope of the usage by the Information System in company Y must establish the preference of using the Information System features and programs rather than doing the past operations which would not only takes time but also disengage the goal of Information System that is specially built for the organization of that in company Y. After all, the things that are needed to be done are for the future success of the organization of company Y.
3. Describe the impact of the IS and give your own reflections.
IS has a great impact to the company because it gives a great help for making the progress of the company more efficient and effective, it helps lessen problems because it contributes a lot for the company especially in the database problem. At first we don’t use the same database and we have a lot of different information that is being use, every time you ask the same question to different persons you will get different types of answer, that’s one of our biggest problem but with the help of an IS, our job is more efficient and more productive in a sense that we can work fluently with the same information being use that enables our data the same. It also helps the work more easier because with an IS in the company it helps us to manufacture things that we only needed that it helps us plan how to use our materials in manufacturing because at first we don’t know what to do to the resources that we have that is not being use. An IS also ensures that it’s going to reduce our inventory in the company, IS also helps utilizes all our workers so the production will be much better.
In my reflection as a production manager, the use of an IS in the company is a very relieving idea because it helps my job much easier and every time I’m going to check how does the company as well as the production is doing, it not hard for me anymore, the showing of information is more fluent and accurate and when I’m going to report to the supervisor or the people above him, I already have a sure answer for the things they’re going to ask me. And with all this benefits everyone can say that this company is going to be productive and successful.
4. Elaborate all the negative impact of the IS in the organization and give your justification.
As the operations manager, all the complains and issues regarding the IS are reported to me, either directly from each director and managers of each department. So far the IS in general both benefited the purchasing department and warehouse department, but not so far the production department that seem to be most affected by the new method of management. They ought not to understand the concept behind the IS, and the conditions that should be met for the system to function correctly. It is crucial for each department to know the IS functionality, and adapt to the new generation.
The ignorance about the system and insecurity to its credibility made the organization topsy-turvy. To solve these problems, a seminar, orientation or even a workshop must be implemented; explanations and demonstrations will follow so that the organization will understand the interrelatedness and interdependence of the system to each department.
This minor setback had also affected the rest of the department. Without the complete participation of the production department the senior warehouse and purchasing department will find it difficult to update their own stock. For instance, the warehouse department cannot properly manage the stocks if the production department did not update their production. So as a result the warehouse department stated that the system's functionality is slow, though it finishes the job somehow. When this happens the purchasing department will have to market either too many or too little products, even worse they wouldn't have any to market at all.
The system also created a competition for the MIS department, where the MIS department thought that they can create a better, faster and more suitable system for their taste. Though this is just their comment they haven't done anything in any sort or created a design for this so called system of theirs. They criticize the system and made it look bad, but even if they did that if they won’t do anything to improve the system nothing will happen and their criticism will remain as a criticism.
5. Give your reflections on the ethical issues relating to the given IS planning and implementation.
They wanted to become more efficient and more effective in the future, that's why the planning of the IS created. This system believed as accurate information in giving what the company needs, and that seemed to fulfill number of problems that the company was grappling with. The World-wide evaluation of software on IBM equipment, the system 34/36/38 environment concluded that the MAPICS II was the best. And the parent company wants the MAPICS II to be used. But because MAPICS II is for pharmaceutical, the Company Y chooses the SAPI, but because of the packages was not applicable, MIS was created and changes the source code for the packages just to be useful for them. Then the company y and the parent company bang head.
The implementation gives big changes and difficulties. They take time analyzing the system. When the system was introduced, the role of the warehouse fundamentally changed. Instead of the warehouse department being the servant of production it’s almost the other way around. As warehouse department, they’re dependent upon plants keeping their stocks right to do correct transactions, these result to have conflict with the production department. They finding faults with each other .But because of the MIS the problem were resolved and the bankruptcy was hindered.
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